TOURNAMENT COORDINATOR

SW ICE SCHEDULER
SW ADMIN

2023-2024 SEASON

Tournament Coordinators are responsible for working with the Head Coach and Team Manager to find appropriate tournaments for their team.

They will also work in conjunction with the Team Treasurer to ensure payments are managed in a timely manner, as well as assist with overseeing any fundraising dollars that are planned during the tournament.

IMPORTANT NOTES:

  1. Tournament Coordinators AND Team Managers must review the SW Tournament Guide, AND the Hockey Calgary Tournament Policy.
  2. OCT 21 - NOV 19 (no exceptions) - There are NO Schedule Windows (NO tournaments permitted) during Seeding Round.
  3. DEC 4 - FEB 25 - Teams are permitted ‘1 Schedule Window’ during the Regular Season League.
  4. DEC 22 - JAN 2 - Teams don't require a Schedule Window during this Winter Break --> HOWEVER, all other tournament requirements must be completed - including notifying the SW Ice Scheduler & adding the tournament dates into OCI).

For additional guidance, refer to the following buttons:

SW Tournament Guide
HCAL Tournament Policy
Request Tournament Sanction
Tournament Hosting FAQ
Tournament Program Sample
AGLC Regulations

Request a Tournament Package

Southwest Hockey will again offer a limited number of Tournament Packages during the Seasonal Break and Winter Break for teams wishing to host a tournament.

TO REVIEW THE AVAILABLE PACKAGES - Click on the "SW Tournament Guide" above.

NOTABLE DATES:

  1. SEP 1 - Tournament packages available for review.
  2. SEP 25 - Teams can begin to request Tournament Packages.
  3. OCT 5 - Teams to receive notification from the Ice Scheduler with regards to Tournament Package status.
  4. OCT 12 - DEADLINE (Hockey Calgary) to request to host an in-town Seasonal Break Tournament.
  5. OCT 13 - Teams (Managers) MUST enter their approved Tournament Package dates into OCI.
  6. OCT 16 - Teams will be invoiced accordingly for the Tournament Packages.
  7. OCT 31 - Tournament ice fees due for Seasonal Break Tournament Packages.
  8. NOV 12 - DEADLINE (Hockey Calgary) to request to host an in-town Winter Break Tournament.
  9. NOV 30 - Tournament ice fees due for Winter Break Tournament Packages

To request a Tournament Package email: ice@southwesthockey.ca

 

How to find a Tournament

Be reminded that all teams in Calgary who are hosting a tournament anywhere (even outside of Alberta) are required to have their tournament sanctioned by Hockey Calgary first.

Here you will find approved tournaments.

If you are looking to travel outside of Alberta to play a non-Alberta hosting team you will need to search the web for the location you desire, for example:

When searching for tournaments to attend, be aware of Hockey Calgary's Important Dates and when teams are permitted to travel.

  1. Pre Season - Travel is allowed. Permits required.
  2. Seeding Round - NO tournament approvals.
  3. Seasonal Break (NOV 20 - DEC 3) - Tournaments allowed. Permits required.
  4. Regular Season (DEC 4 - DEC 21, & JAN 3 - FEB 25) - ONE (1) opportunity to travel. Schedule Window required by the deadline. Hockey Calgary approval required.
  5. Winter Break (DEC 22 - JAN 2) - Tournaments allowed. Permits required.
  6. EMHW - NO tournament approvals.
  7. City Championships (Playoffs, U11+) - NO tournament approvals. NOTE: U7 and U9 do not have playoffs, and would be permitted to attend tournaments; so long as game maximums are not exceeded.
  8. Post Season - Tournaments allowed. Permits required.

Age Division - Tournament Policy

U7 (Timbits)
Senior

  • Teams can host or attend tournaments beginning November 11
  • Maximum 3 tournaments/jamborees (excluding Hockey Calgary Jamboree)
  • Maximum 1 out of town tournament (defined as any rink outside Hockey Calgary boundaries)

Junior

  • Teams can host or attend tournaments beginning November 25
  • Maximum 2 tournaments/jamborees (excluding Hockey Calgary Jamboree)
  • Maximum 1 out of town tournament (defined as any rink outside Hockey Calgary boundaries)

U9 

  • Teams can host or attend tournaments beginning November 20
  • Maximum 3 tournaments/jamborees (excluding Esso Minor Hockey Week)
  • Maximum 2 out of town tournaments (defined as any rink outside Hockey Calgary boundaries)

U11 to U18

  • Maximum 4 tournaments (excluding Esso Minor Hockey Week, City Championships and Provincials)
  • Maximum 2 out of town tournaments (defined as any rink outside Hockey Calgary boundaries)
    • Exceptions MAY be made, on a case-by-case basis with the written approval of their Association sent into Hockey Calgary