2023-2024 SEASON

The Team Treasurer is one of the positions that makes up the 'Team Operations' on your Minor Hockey team.

While the Head Coach, Team Manager and Team Treasurer are ALL responsible for the team finances, it is VERY important that one individual focuses on the specific team finances and this person is the Team Treasurer.

Important Dates

OCT 12 - Meeting for Treasurers - U7 to U13 --> 7:00pm - 8:30pm, Maple Leafs Room, Cardel Rec South

OCT 19 - Meeting for Treasurers - U15 & U18 --> 7:00pm - 8:30pm, Maple Leafs Room, Cardel Rec South

OCT 21 - ALL SW Treasurers - Bank Account Set-up --> 9:00am - 12:00pm, Jets Room, Cardel Rec South

OCT 30 - Team Bank Account Authorization Letter is due.

OCT 31 - Team Cash Calls due.

NOV 1 - Approved Budget (by 75% of parents) - To be sent to:

MONTHLY - Team Treasurer's should be providing financial updates to the team.

MAY 1 - Team Bank Accounts closed by this date, and 'Proof of Closure' provided to the SW Treasurer & Administrator.

You're the Team Treasurer! Now What?

The Team Treasurer role is an important one!

If you are either a returning Team Treasurer, or a brand new Team Treasurer ~ review the roles and responsibilities to ensure no oversight.

The Team Treasurer responsibilities can be found at the link below, however a brief overview of the position is:

  • Collecting, banking, and distribution of funds.
  • Budgeting.
  • Tracking income and expenses.
  • Provide accurate and timely reports
  • Monthly updates to the families on the team.

For additional guidance, refer to the following:

NOTE: To request a Bank Account Letter --> Please ensure either the Head Coach or the Team Manager has also completed the 'JotForm' with regards to Team Operations.

CONFIRMING YOUR NAME: When requesting a Bank Account letter, via the button below --> You MUST include your name as it will appear on the ID that you'll need to provide the Bank in order to set up the account. Your name is included on the Authorization Letter from the Association, and ID needs to match.

Cash Call Policy

As per the SW Hockey Policies and Procedures SECTION 9.3, the cash-call is a dollar amount paid by the parent / legal guardian to the team in order to help fund the team budget. This amount may be returned by the end of the season; depending on the success and method of team fundraising.

DeadlineOctober 31st is the deadline for cash calls to be paid to the team.

Where a cash call is a financial hardship, the member should contact the Manager and/or Head Coach in private; where monthly payment arrangements can be made between October and December 1st; and/or through additional fundraising opportunities that the family can use to generate the funds. While payment arrangements are on a case-by-case basis, the aim should be to have the cash call paid to the team by December 1st.

  • If an arrangement cannot be reached to assist the family with the financial hardship, the Team Manager can contact the Administrator to review other alternatives.

Funds that have not been spent by the end of the season (where Cash Calls were provided), are to be reimbursed to the parent / guardian who made the cash-call.

Important: Only up to the amount of the original cash-call can be returned. Under no circumstances are publicly raised funds (AGLC) permitted to be paid out to parents / guardians. Parents / Guardians are not to ‘make money’.


Cash Call Accountability

Members need to be accountable to their teams with regards to contributing to the team budget. Failure to comply with the Cash Call Policy may result in becoming a “Member not in Good Standing”; because team budget expectations are applicable to all families on the team.

End of Season

Any non-publicly raised funds remaining at the end of the hockey season should be distributed equally to the parents/guardians who made the cash-call (ONLY UP TO the amount of the cash call(s) that were respectively contributed). Families are NOT permitted to 'make money' from any team fundraising.

Under NO circumstances are publicly raised funds permitted to be paid to parents / guardians.

Contact the SW Treasurer for further guidance regarding any excess funds.

Contact the SW Administrator immediately for support with cash calls not being paid by family's.